It is widely recognized that good project management is a combination of three key area:
- Project management skills and competence
- Project management processes, procedures and methods
- Project management tools and information systems
In this post we will explain why all three are important for an effective project management. Without effective ways of developing each of them the organization will fail to deliver the best solutions.
Project Management Competence
Project management competence is a combination of knowledge, skills and experience. The first two can be developed by project management training, however the latter, experience, is the most important, but hardest to acquire. Any training and development scheme must provide plenty of opportunity to gather experience delivering projects of increasing complexity. Ideal for this is PMP certification which includes both training and experience requirements.
Project Management Procedures
A number of widely recognised standard methods for project management. The most highly developed is PRINCE2 which comes from the office of government commerce in the UK. This method describes the roles and responsibilities of key members of the project team such as the project executive, project manager, senior user and senior supplier, but it also provides templates and standard processes for the main functions of a project. Prince2 has become widely accepted as the de-facto standard for many projects. Unlike the APM and PMI bodies of knowledge PRINCE2 is quite prescriptive about how the project should be run. For this reason many see the PMBOK and PRINC2 as complementary.
The Need for Effective Planning and Control System
Event the most competent and capable project managers are unable to deliver successful projects if the tools provided are not up to the job. This is especially true if multiple projects are delivered as part of a programme or portfolio. In these cases single stand alone project plans are meaningless because they do not show the overall resource demand across multiple projects.
Today more and more people are turning to server or cloud based solutions to deliver these project management tools. The advantages of the server based solutions are clear in terms of flexibility and availability of data across a number of platforms and in various regions of the world. Often for virtual project teams web-based solutions can provide instant start up and the ability to add members from a number of organizations. RationalPlan Project Server is one of these web-based tools which is growing in popularity.