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RationalPlan 4.16 – Improved Web Interface and Translation to Ukrainian Language

By | September 14th, 2017|News, RationalPlan|0 Comments

RationalPlan 4.16

Starting with RationalPlan 4.16 the web interface of both the Cloud service and the Server product gets improved with several features while the On-Premise products become available in Ukrainian language. The communication protocol over the Internet gets updated to https and the integration with Microsoft Project 2016 is improved.

RationalPlan started as an easy to use and straightforward project management software but it evolved into an embedded and powerful system that is now available even as a project management cloud service both for individuals and for companies that need a distributed solution with concurrent access from multiple users.

Important changes for this version

For the online and server side segment:

  • Possibility to customize task colors on the Gantt chart
  • Added custom Data columns for tasks
  • Improved security through the use of https protocol

For the On-Premise products:

  • Highlight late tasks and tasks that hit the deadline date on Gantt chart
  • Translated to Ukrainian language
  • Improved support for MS Project 2016 files

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MOOS Project Viewer 3.2 – Support for Microsoft Project 2016 Files

By | August 18th, 2017|Microsoft Project, MOOS Project Viewer|0 Comments

MOOS Project Viewer version 3.2. adds support for opening Microsoft Project 2016 files. Further more the application now also supports files containing Estonian or Turkish characters.

After several months of development a major version was released that adds support for reading Microsoft Project 2016 files. Users can now open .mpp files generated with any version of MS Project including the latest one.

For those users that need to open .mpp files and see their content in a graphical way – just like in MS Project – then MOOS Project Viewer is the right solution. If no editing is needed then the price of a Microsoft Project license is not justified. Even more users will have the possibility to open the files on any operating system (Windows, Mac OS X , Linux) as the product is platform independent.

Multiple views are available and the files can be opened from external storage services as MOOS Project Viewer is integrated with Dropbox, Google Drive and OneDrive. This way users can access the projects from any location and at any time. Printing is also available allowing users to generate customized reports.

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RationalPlan 4.15 – Microsoft Project 2016 Integration and Projects Dashboard Gets Out of Beta

By | February 13th, 2017|News, RationalPlan|0 Comments

RationalPlan Project Management SoftwareStarting with RationalPlan 4.15 the Projects dashboard for the web client is out of beta, the process of adding resources was simplified and the performance of Timesheet view was improved. Additionally it was added the possibility to read Microsoft Project 2016 files and more.

RationalPlan started as an easy to use and straightforward project management software but it evolved into an embedded and powerful system that is now available even as a project management cloud service both for individuals and for companies that need a distributed solution with concurrent access from multiple users.

Important changes for this version

For the online and server side segment:

  • Projects dashboard is out of beta
  • Simplified process for adding resources
  • Performance improvements for Timesheet view

For the On-Premise products:

  • Added support for MS Project 2016 files
  • Updated to Dropbox API 2.0
  • Introduced week numbering since project start
  • Added task highlighter in Portfolio view
  • Send assignments by email only for currently selected project
  • Bug fix for computing the critical path
  • Bug fix for daylight saving time

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RationalPlan 4.14 – Increased Collaboration Using Comments on Tasks and Support for Polish Language

By | August 31st, 2016|News, RationalPlan|0 Comments

RationalPlan Project Management SoftwareRationalPlan 4.14 offers increased collaboration by adding comments on tasks and automatic email notifications to users. Additionally the desktop products were translated into Polish.

RationalPlan started as an easy to use and straightforward project management software but it evolved into an embedded and powerful system that is now available even as a project management cloud service both for individuals and for companies that need a distributed solution with concurrent access from multiple users.

Important changes for this version

  • Increased collaboration using comments on tasks and email notifications
  • Translated into Polish language
  • Send assignments by email in .ics format using task UID in order to avoid duplicate events
  • Added support for Vietnamese characters when exporting to MS Project .xml file and .xls file

Adding comments on tasks while managing work within the Cloud is a feature aiming to increase collaboration among users. Instead of using communication solutions like email, phone calls or other external software tools, users will be able to discuss different task related issues directly within RationalPlan by adding comments. Everyone that is interested on a certain task – like the project manager, a responsible or the assigned resources – will get notifications by email whenever a comment is added on that task. (more…)

5 Tips for Coming Up with Great Project Ideas

By | May 11th, 2016|Business Management|0 Comments

Some organizations, including small businesses, may want to start side projects to supplement their revenue, invest parts of their capital, or simply keep their employees occupied full time while waiting for a larger project to start. Coming up with a great project idea is not impossible, as not all great ideas have already been discovered, but it is not a simple task that a person alone or even a team can do over the weekend. Here are some tips for coming up with great ideas for projects:

Define what “great” means

Define what a “great” project would mean for your organization. A great project is one that is not too small, as the deliverables may not be valuable enough to worth the investment of resources, but not too ambitious either because such project would mean high investment, too many risks, complicated project management, and even not enough resources available. A great side project is one that is possible with the resources available in the organization right now. A great side project is one where employees feel that they are creating value and that they own the project. So, as a first step, great project ideas should come from the project team members themselves.

Take your time to find ideas

Give your team enough time to come up with great project ideas. In general, great ideas are not exactly “Eureka!” moments; it takes time to find them. But many people and many organizations are not willing to put up that much time, which makes great ideas, when they do surface, even more valuable. (more…)

Want to get project disciplines into your organization fast? Here’s how

By | April 21st, 2016|Project Management, Project Management Software|0 Comments

 Introducing Project Disciplines is hard work

Lots of companies find introducing project disciplines slow, difficult and not very exciting.  Staff often show resistance and it can be hard to get buy in and commitment at executive level where other stuff is seen as more important or pressing.

Well here’s some good news.  The best way to get some project disciplines in fast is to buy a project management package.

But before you get too excited and start reaching for the cheque book, you need to make sure that you chose the right package.

Choose the right project management software

Choose the right software and accompany it with a process for running projects and some training and you’re cooking on gas.

If you choose well, your project management package will do all of the following:

  • Provide the means for project managers to produce plans and keep them up to date
  • Capture time worked and optimise staff utilisation
  • Capture and track financials
  • Monitor project status and publish project status reports
  • Facilitate executive level reporting on all of the above

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The Genie of Project Management

By | April 14th, 2016|PM Jokes|0 Comments

Genie of Project ManagementThree men: a project manager, a software engineer, and a hardware engineer are helping out on a project. About midweek they decide to walk up and down the beach during their lunch hour. Halfway up the beach, they stumbled upon a lamp. As they rub the lamp a genie appears and says:

– Normally I would grant you three wishes, but since there are three of you, I will grant you each one wish.

The hardware engineer went first:

– I would like to spend the rest of my life living in a huge house in St. Thomas with no money worries.

The genie granted him his wish and sent him off to St. Thomas.

The software engineer went next:

– I would like to spend the rest of my life living on a huge yacht cruising the Mediterranean with no money worries.

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RationalPlan Project Management Software Translated To Russian Language

By | February 12th, 2016|News, RationalPlan|0 Comments

Starting with latest version RationalPlan products are also available in Russian language. Stand By Soft company hopes to better serve Russian users regarding their needs for project management software and at the same time to increase the number of users. This is a new market where RationalPlan is aiming to become a significant player.

RationalPlan was created mainly for novice project managers by taking them step by step through the whole process of planning and managing a project. The application uses an embedded project guide that follows the recommended guidelines from PMBOK.

It is a project management software developed to assist project managers in creating plans, tracking progress, allocating resources, managing budgets and analyzing workload. Although initially designed as an affordable alternative to Microsoft Project – but with the advantage of being able to operate on various platforms including Windows, Mac OS X and Linux – it became a powerful project portfolio management system. Further more, based on user requests, RationalPlan team put the accent on collaboration features and now the product can also be used as a teamwork solution to increase productivity and it is no longer just a desktop application. It can be used as a cloud service by multiple users with live concurrent access on a common pool of projects and resources.

RationalPlan suite includes:

RationalPlan Single – an alternative to Microsoft Project and the perfect solution for novice or accidental project managers
RationalPlan Multi – a project portfolio management solution for those users that have projects interconnected through dependencies and share common resources
RationalPlan Viewer – a free viewer, the solution for anyone (from project stakeholders to team workers) to view project details
RationalPlan Server – a centralized place to manage the company’s projects while offering concurrent access to multiple users

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15 Best Practices for Project Schedule Management

By | February 5th, 2016|Project Tracking|4 Comments

Success through Proper Project Schedule Management

project schedule management

A few years ago I used to work with a Project Manager. He was very particular about the weekly schedule tracking meetings. He would nag everyone and ask all sorts of questions. He would pester each of his team members for minutest of the details. He would closely monitor each and everything lest something goes amiss. Sometimes we just wanted to avoid these meetings.

I wanted to write a small eulogy for our man, but after reading the above para, you might think otherwise. But don’t get me wrong. It is an eulogy. Let me explain.

After all these years I have realized the importance of regular & periodic schedule tracking. I have very high regard for this person. I have learned a lot from him. I think his persistence to remain on top of the things made him a successful project manager. Somehow, he had a knack for delivering successful projects.

I am sure you would have met some people like him. We may not like them because of their excessive inquisitiveness. But we know that close and regular monitoring is required to deliver successful projects. At the same time, I must urge you to be polite and respectful while monitoring and tracking. We should use good interpersonal skills while interacting with project team members and other project stakeholders.

In my previous article, I talked about 9 benefits of tracking project schedule. I hope that post has inspired you to track the projects regularly. If not, you should read that article. You should also read the previous paras of this article again. My only sincere suggestion is that you should properly manage the project schedule.

What is proper project schedule management? Let us understand it in detail.

The Best Practices

There are 15 critical tasks that you must do while managing & tracking the schedule. By doing these tasks, you will greatly improve the chances of project success.

1. Track Project Regularly & Periodically

You must track the schedule regularly at a defined frequency. The tracking period could be a day or a week or a month, or anything in between but it should be well defined. The tracking period will hugely depend on the size & complexity of the project and stakeholder preferences. A formal evaluation report should be prepared after tracking the schedule and circulated to all relevant stakeholders.

2. Compare Against the Baseline

One of the common ways of tracking a project is to just document the actual dates and forget about the schedule. This does not serve any purpose. You must compare the actual data (dates, expenditure, effort, etc.) against the baseline. A detailed comparative analysis will lead to better project schedule management.

3. Involve Others

You might be the PM but there are other team members who can contribute while you are tracking the schedule. You must involve others. It will not only reduce your burden, but also make others feel responsible & committed. (more…)

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