Top 5 Benefits of Using Project Management Software Tool
Many people believe that a Project Management software tool does not have much utility as spreadsheets work much better and provide a cheaper option.
Before we debate this, let me ask you a question. Which tool would you use if you have to put a nail in a wall – a hammer or a screwdriver?
Most probably your answer would be hammer. It does not mean that a screwdriver is a useless tool. It only means that a hammer is a more appropriate tool for putting a nail.
Similarly, when it comes to project management activities like planning and tracking, you should use a proper tool. A spreadsheet software is a general tool that is good for performing calculations and maintaining records but it should not be used for managing projects.
A proper tool helps in automating activities like estimating, scheduling, budgeting, organizing, tracking, and reporting. A spreadsheet software can never do all these things.
Let’s take a look at the top benefits of using a project management software.
Benefits of Using Project Management Software Tool
1. Scheduling
Scheduling involves the following steps:
- Identification of activities
- Estimating duration, cost, and resources
- Identifying dependencies and sequencing the activities
- Assigning resources and developing schedule
- Adjusting schedule to meet deadline
All these steps can be easily performed by using a specialized project management software. By using it, you can establish a proper workflow so that project staff members know what are they supposed to do and when.
Furthermore, by using a proper tool, you can easily adjust the schedule when there are any delays or changes as the project progresses. (more…)
Have you ever given a serious thought about the importance of project risk management? Do you think that risk identification, analysis and assessment are important for project management?
Which tool would you use for project scheduling – a tool specifically designed for managing projects or Excel spreadsheet?
Starting with RationalPlan 4.15 the Projects dashboard for the web client is out of beta, the process of adding resources was simplified and the performance of Timesheet view was improved. Additionally it was added the possibility to read Microsoft Project 2016 files and more.
RationalPlan 4.14 – Increased Collaboration Using Comments on Tasks and Support for Polish Language
RationalPlan started as an easy to use and straightforward project management software but it evolved into an embedded and powerful system that is now available even as a project management cloud service both for individuals and for companies that need a distributed solution with concurrent access from multiple users.
Important changes for this version
Adding comments on tasks while managing work within the Cloud is a feature aiming to increase collaboration among users. Instead of using communication solutions like email, phone calls or other external software tools, users will be able to discuss different task related issues directly within RationalPlan by adding comments. Everyone that is interested on a certain task – like the project manager, a responsible or the assigned resources – will get notifications by email whenever a comment is added on that task. (more…)