Many people believe that a Project Management software tool does not have much utility as spreadsheets work much better and provide a cheaper option.

Before we debate this, let me ask you a question. Which tool would you use if you have to put a nail in a wall – a hammer or a screwdriver?

Most probably your answer would be hammer. It does not mean that a screwdriver is a useless tool. It only means that a hammer is a more appropriate tool for putting a nail.

Similarly, when it comes to project management activities like planning and tracking, you should use a proper tool. A spreadsheet software is a general tool that is good for performing calculations and maintaining records but it should not be used for managing projects.

A proper tool helps in automating activities like estimating, scheduling, budgeting, organizing, tracking, and reporting. A spreadsheet software can never do all these things.

Let’s take a look at the top benefits of using a project management software.

Benefits of Using Project Management Software Tool

1. Scheduling

Scheduling involves the following steps:

1. Identification of activities
2. Estimating duration, cost, and resources
3. Identifying dependencies and sequencing the activities
4. Assigning resources and developing schedule
5. Adjusting schedule to meet deadline

All these steps can be easily performed by using a specialized project management software. By using it, you can establish a proper workflow so that project staff members know what are they supposed to do and when.

Furthermore, by using a proper tool, you can easily adjust the schedule when there are any delays or changes as the project progresses. (more…)