Many people believe that a Project Management software tool does not have much utility as spreadsheets work much better and provide a cheaper option.
Before we debate this, let me ask you a question. Which tool would you use if you have to put a nail in a wall – a hammer or a screwdriver?
Most probably your answer would be hammer. It does not mean that a screwdriver is a useless tool. It only means that a hammer is a more appropriate tool for putting a nail.
Similarly, when it comes to project management activities like planning and tracking, you should use a proper tool. A spreadsheet software is a general tool that is good for performing calculations and maintaining records but it should not be used for managing projects.
A proper tool helps in automating activities like estimating, scheduling, budgeting, organizing, tracking, and reporting. A spreadsheet software can never do all these things.
Let’s take a look at the top benefits of using a project management software.
Benefits of Using Project Management Software Tool
Scheduling involves the following steps:
- Identification of activities
- Estimating duration, cost, and resources
- Identifying dependencies and sequencing the activities
- Assigning resources and developing schedule
- Adjusting schedule to meet deadline
All these steps can be easily performed by using a specialized project management software. By using it, you can establish a proper workflow so that project staff members know what are they supposed to do and when.
Furthermore, by using a proper tool, you can easily adjust the schedule when there are any delays or changes as the project progresses. (more…)