Top 5 Benefits of Using Project Management Software Tool

By | January 28th, 2020|Project Management Software|0 Comments

Many people believe that a Project Management software tool does not have much utility as spreadsheets work much better and provide a cheaper option.

Before we debate this, let me ask you a question. Which tool would you use if you have to put a nail in a wall – a hammer or a screwdriver?

Most probably your answer would be hammer. It does not mean that a screwdriver is a useless tool. It only means that a hammer is a more appropriate tool for putting a nail.

Similarly, when it comes to project management activities like planning and tracking, you should use a proper tool. A spreadsheet software is a general tool that is good for performing calculations and maintaining records but it should not be used for managing projects.

A proper tool helps in automating activities like estimating, scheduling, budgeting, organizing, tracking, and reporting. A spreadsheet software can never do all these things.

Let’s take a look at the top benefits of using a project management software.

Benefits of Using Project Management Software Tool

1. Scheduling

Scheduling involves the following steps:

  1. Identification of activities
  2. Estimating duration, cost, and resources
  3. Identifying dependencies and sequencing the activities
  4. Assigning resources and developing schedule
  5. Adjusting schedule to meet deadline

All these steps can be easily performed by using a specialized project management software. By using it, you can establish a proper workflow so that project staff members know what are they supposed to do and when.

Furthermore, by using a proper tool, you can easily adjust the schedule when there are any delays or changes as the project progresses. (more…)

Talent Management at Project Team Level

Talent ManagementAny organization thrives or fails because of its people. It is no wonder that so many highly successful organizations, like Samsung, Intel, IKEA, Procter and Gamble, just to name a few, invest in talent management. Talent management refers to “a set of integrated organizational HR processes designed to attract, develop, motivate, and retain productive, engaged employees” according to the staff at Johns Hopkins University. For organizations that carry out projects, talent management also means equipping team members with the right mix of technical, project management, and leadership skills, according to the authors of PMI’s Pulse of the Profession “In-Depth Report: Talent Management.” Here are four reasons why any organization that does projects should invest in talent management:

1. Talent management improves projects’ performance.

According to the authors of PMI’s “Talent Management” white paper, organizations that invest in talent management are more likely to succeed in projects than organizations where talent management is poorly aligned with organizational strategy.

2. Talent management means having the right people for the right project roles at the right time.

Effective talent management ensures the organization has qualified team members and project managers ready for any new project when the need arises. As such organizations will not have to wait to recruit new talent, and delay a project’s start, having the right staff available can turn into a competitive advantage.

3. Talent management leads to motivated, and thus productive, team members.

Giving team members the opportunity to grow professionally and personally by developing their technical skills, project management skills, and soft skills, and providing them with mentoring and coaching sessions can motivate employees. Of course, not all employees will take advantage of those opportunities, but those who do will become even more valuable for the project and the organization. (more…)

Project Team Productivity – Problems and Solutions

By | May 23rd, 2013|Resource Management, Risk Management, Team Management, Time Management|Comments Off on Project Team Productivity – Problems and Solutions

Team productivity isTeam Productivity a source of risk in any project. Low team productivity can trigger other issues, including schedule delays, unsatisfactory quality of the deliverables, low team morale, which, in turn, can all lead to the project’s failure. The project management approach, the project manager’s skills, the changes in project scope are some of the risk factors for a team’s productivity. But often the issues and conflicts that arise from the team itself are the causes of low productivity. The productivity can suffer when the teams are distributed rather than collocated, and when there are cultural differences among team members, since both situations can generate conflict and miscommunication.

Collocated vs. Distributed Project Teams

Since creating a cohesive team depends on how the team members communicate and bond with each other, there can be significant differences in productivity between collocated and distributed teams. In collocated teams, communication is facilitated because all team members are physically in the same environment. However, with the modern communication technologies, including videoconferencing, e-mail, and VoIP, distributed teams can also communicate effectively. As a technical report from Victoria University of Wellington, New Zealand, demonstrates, one of the problems in distributed teams is that members do not bond as easily as the members of collocated teams do, so it can be difficult for collaborators to trust each other. As a result, the teams do not work effectively together, which is likely to decrease productivity and even generate conflicts. There is obviously no quick fix for this problem.

Risks to Productivity in Agile Projects

Having a cohesive team that works well together is crucial especially in agile projects, where the teams are self-organizing and even cross-functional at times. On the one hand, having distributed teams is becoming necessary for many organizations in order to keep their costs low, find the best talent, and keep up with the their competitors. On the other hand, having distributed teams in agile projects adds a new layer of complexity to the project, not only because the teams are self-organizing, but also because daily meetings can be difficult with local time differences. The productivity can suffer. The role of the project manager, if any, is crucial. This person needs to be a leader and be able to motivate the team to work effectively, solve issues when they arise, and prevent conflicts. In large agile projects, organizing the distributed team in smaller teams, and having a project manager to facilitate communication between teams can be a partial solution. (more…)

How to Deal with a Lazy Team Member

By | April 9th, 2013|Project Management, Resource Management, Risk Management, Team Management|Comments Off on How to Deal with a Lazy Team Member

lazy team memberWorking with people is almost never a simple matter, but it can become even more complicated when the project manager has to deal with a lazy team member. In many cases, dismissing the person from the team is not a possible or acceptable solution. As the project manager, you have to find other ways to deal with this problem, and quickly.

Who Labeled the Team Member as “Lazy”?

Determine the basis on which the team member was labeled as “lazy”. If he or she was classified as such by the other team members, they might not be objective. This is why it is important to analyze the performance evaluation reports, which should have clear metrics for monitoring all team members’ evolution.

Lazy or Performing at a Different Pace than Others?

Sometimes, a team member is not lazy at all, but only performs slower than others, while still bringing value to your team. In this case, you need to understand why the team member takes longer than others to perform a task. You may be dealing with a perfectionist, or a person who does not like his or her role in the team.

If, based on documentation, you conclude that the team member does not only perform tasks at a slower pace than others, but constantly underperforms, fails to meet deadlines, demonstrates a continuous lack of commitment to work, it means the person is genuinely lazy and a danger to the project. You need to find a solution fast. (more…)