9 Benefits of Tracking Project Schedule

By | January 19th, 2016|Project Tracking|0 Comments

Are you Tracking Project Schedule Regularly?

tracking project schedule

There can be only 2 answers to the above question. Yes and No.

I am appalled when I hear PMs say No to the above question. I hear all sorts of myriad funny reasons for not tracking Project Schedule. Here are some of them:

  • Why should I track Project Schedule? The project is going on just fine.
  • Oh! The customer demanded to prepare a Schedule and we prepared it. Now, there is no reason to waste more time on it.
  • There was a project audit some time ago. We prepared a Schedule to keep Auditors happy. Otherwise developing or tracking it is not at all required.
  • Tracking Project Schedule is just a waste of time. It does not provide any tangible benefit.
  • I never track Project Schedule and I have been managing projects for donkey years.
  • Tracking Project Schedule is not a priority at this time.

But many other PMs say Yes to the above question.

It is true that many PMs do track Project Schedule regularly. But some of them do not understand how to do it properly. They would just enter actual dates and/or duration and be done with it. They do not analyse the Actual Project data to see the variances, modify Project Network as necessary, do forecasting etc.

A good PM must use a Project Scheduling tool like RationalPlan to develop and track Project Schedule. The tracking can be done without a tool also but a tool helps in saving time and improving productivity.

In the next article I will throw some more light on what is meant by tracking and how one should track the Schedule. But for now let us understand why Project Schedule tracking is important. Let us take a look at some of its benefits. (more…)

How To Convince People To Start Using Project Management Software

By | February 6th, 2013|Business Management, Project Management Software, Time Management|Comments Off on How To Convince People To Start Using Project Management Software

scheduleEducated management can start from childhood or at older ages. Earlier is the best. And management can apply to many things: money, work, time etc. Certain kids might have been forced by circumstances to start managing their allowance. This can be a big advantage for them as grown-ups when it comes to finance management.

But what about project management? Many users tend to think that everything can be done using spreadsheets because this is what they used since ever. OK you can do a lot of things with them but not all. When it comes to planning and scheduling projects there are some special requirements that must be addressed with more specific tools. But how to determine people to start adopting such tools?

Work must be done fast and easy

For many people, productivity software does not increase their productivity but rather reduces work effectiveness. Instead of spending the time in solving the problems users spend it with using the software. This is an important point to keep in mind and to make sure the right software is selected. The users need the work to be done fast and easy.

Give an example to users by starting using it

One solution to get the team adopt project management tools is for the manager to start using it. He can delegate tasks and include the coworkers in conversations about those activities. This way they will receive email notifications with assignments sent automatically from the PM system. Over time, maybe some of them will also begin to feel more comfortable in working directly on the assigned tasks instead of replying to incoming emails.

Identify benefits in using project management tools

Another idea is for the manager to identify and point benefits for them of using the tool. More exactly the users must find some benefits for their own and not just for the organization. It has to be a “win-win” situation: both for the person and for the business. “How will this tool make your work easier, your outcome better, your day to day tasks more smooth, save time, be on time, but not in these generic terms but very down to earth and specific to their goals, tasks, responsibilities and duties.” says Carlos Miranda Levy, a Social Entrepreneur. (more…)