• Define general data of your project

    This is where the project starts. Usually a name and maybe a code are used to identify each project. If known, a start date can also be set (though you can get back to this step at any time to set/change it). A short, concise description of the project objective could also be useful.

    Project information in RationalPlan Multi

  • Use notes and links to track project related information

    For each project there are important details to be remembered. You can use the notes area for this.
    For other important documents related to the project like the project charter, product description, project deliverables, project objectives etc. you can define links and attach descriptions that will help you to identify the link's target.

    Project notes and links in RationalPlan Multi

  • Define the project working time

    Use calendars to specify working times for resources or to schedule project's tasks. Calendar editor helps to create custom calendars.
    To define special days, click on Set holidays, days off and other special days tag.

    Project working calendars in RationalPlan Multi

  • Note the assumptions and constraints

    Assumptions are factors considered in planning phase to be true, real, or certain and involve a degree of risk (e.g.: if an activity needs a special equipment, the project manager may assume that it will be available).
    Constraints are restrictions that affect the performance of the project. The most popular constraint is the budget, which limits the scope, staffing and schedule.
    Both assumptions and constraints are important issues to be considered along the project life.

    Project assumptions and constraints in RationalPlan Multi

  • Identify risks

    Risk management is an important aspect of the project management.
    Identify project risks and set the impact level and the probability to occur. Think about a risk response plan to reduce threats to the project's objectives and describe it in the Notes area below the table.

    Risk management in RationalPlan Multi

  • Create the project's work breakdown structure

    A WBS is a deliverable-oriented grouping of project components that covers the total scope of the project.
    First, you should identify the major project deliverables. Then, decompose deliverables into smaller components, until they are presented in sufficient detail to support definition of the activities.

    A WBS is not a project plan or a project schedule and it is not a chronological listing. It is considered poor practice to construct a project schedule before designing a proper WBS.

    Work Breakdown Structure in RationalPlan Multi

  • Define the project activities

    Identify the activities that must be performed to produce the deliverables composing the WBS.
    Sequence the activities by defining their dependencies (links, constraints) and estimate their duration.

    Schedule tasks in RationalPlan Multi

  • Human resources and equipment

    Based on the project activities, identify the necessary personnel and equipment.
    You can assign a calendar for each resource as well as define unique exceptions such as vacation, days off etc. Different cost rates can be defined for normal working hours and overtime hours.

    Human resources in RationalPlan Multi

  • Material resources

    Identify the necessary materials for the project. This is a pool of resources that will be shared between projects. For each of them, define it's price per unit and measure unit.

    Material resources in RationalPlan Multi

  • Cost resources

    These resources may include costs with tools, travel expenses, training or management fees or other kind of fixed costs. When assigning a cost resource to a task you will be able to specify the cost value for that assignment.

    Cost resources in RationalPlan Multi

  • Assign resources to tasks

    For each task, select resources that will accomplish it and fill in the units of the resource-task assignment.

    Assign resources to tasks in RationalPlan Multi

  • Level project resources

    The Multi Project version allows you to share resources between projects (hence it is possible to have overallocated resources in one project due to its assignment on another project - it may be needed to view All projects in case of an overallocation over multiple projects).

    Overallocated resources as well as resources that work overtime hours will appear in red, respectively yellow color. Check the time sheet area and zoom in/out to spot the exact period when the problem occurs. Both task and resource details are available in this view so you can easily reallocate resources or take other actions to solve the overallocation issue.

    Resource leveling in RationalPlan Multi

  • Manage costs distribution for tasks

    Here is where you can add other tasks costs (except with resources) and their accrual method. Tasks costs distribution in time is available at the right side.

    Cost management in RationalPlan Multi

  • Track the evolution of the project

    This view provides a way to monitor the project evolution while updating the schedule with the information about the tasks completion. The completed part of a task will be marked in the Gantt chart with a darker color.
    You can also update tasks duration so the schedule will match the actual project's evolution.

    Project tracking in RationalPlan Multi

  • Create and handle multiple projects

    A new project can be added from virtually any view just by clicking the New button.
    With the same ease you may change the current project.
    Project Portfolio view was specifically designed to see all your projects in one place with all necessary details.

    Project portfolio in RationalPlan Multi


Quick Tour

  • Info
  • Notes & Links
  • Calendar
  • Assumptions & Constraints
  • Risks
  • Create WBS
  • Schedule tasks
  • Human & Equipment
  • Materials
  • Costs
  • Assign resources
  • Level resources
  • Define additional costs for tasks
  • Update tasks completion
  • Project portfolio

RationalPlan – Multi Project

Multi project structure, handle project dependencies, share resources between projects

The product is specifically designed for project managers that need to handle the company's projects and resources in a centralized way. Besides all Single Project features, Multi Project version comes with additional ones when projects are interrelated by task dependencies or common resources, or if you just want to see all projects' data in one place.

Even more RationalPlan Multi Project can be used as a standalone application or to connect to RationalPlan Project Server. In this way project managers can have not only a multi project management system but also a multi user project management system. Concurrent access for multiple users is now possible through the use of the server architecture.

Additional features

Concurrent user management

  • Connect to RationalPlan Project Sever and work on a centralized data repository

Project Planning

  • Create interproject dependencies (links between tasks from different projects)

Company Project Portfolio

  • Analyze all your projects' data with Project Portfolio view

Resource Management

  • Define company-wide resources - human/equipment and material - shared between projects
Review Multi Project Download Free Trial

I just ordered RationalPlan for Mac last week. Loving this so far. Seriously has helped me sleep, and that is a great thing.

RationalPlan Multi Project - Project Management Software & Online